BOPM 1243 - Project Management III - Records & Data Management - Business

Textbooks

Corporate Memory: Records and Information Management in the Knowledge Age by Kenneth A. Megill
ISBN: 9783598440113
Publication Date: 2005-08-25
Corporate memory' is the body of information that an organization needs to keep for re-use. It is the active and historical information that an organization has that is worth sharing, managing and preserving to enable it to function effectively. This book is aimed at records managers and archivists, who are responsible for maintaining and managing information within an organization. It describes fully the most up-to-date methods and approaches to this essential function. In addition, it also discusses the adoption of an international standard for record management.

Specific Topics

BYOD: An Examination Of Bring Your Own Device In Business by Chris Rose, Ph.D.
There are security implications and hidden costs of Bring Your Own Device (BYOD). A recent study found that a company with 1,000 mobile devices will spend an additional $170,000 average per year if they adopt the BYOD methodology. In addition, there is the increased complexity of supporting various types of devices running different operating systems on different carriers. There is also a problem of legal liability and an organization will also lose brand identity since the number belongs to the employee and not the organization.
Legal Issues in Secure Implementation of Bring Your Own Device (BYOD) by Madhavi Dhingra
Nowadays use of smart phones, tablets, laptops has become an integral part of schedule of work in most organizations and corporations. Many of them are adopting a new policy of allowing the employees to use their own devices at workplace. Despite the economical and usage benefits, Bring Your Own Device policy can pose some serious security risks and have negative impacts depending on employee ethics and lack of safeguards in framing company regulations. This paper investigates the legal issues regarding the implementation of BYOD policy and suggests the solutions to overcome those incidental problems.

Bring Your Own Device (BYOD) . . . at Your Own Risk
This article covers the following topics: What is BYOD? What are an employer's concerns surrounding BYOD? What might employees expect to find in BYOD policies? Why are employees concerned about their privacy? Tips for employees considering participating in a BYOD program. Tips for employers implementing a BYOD program.

Security in social media policies: guidelines for strategies by Hiba Ameer Jabir
This research investigates the security in social media and provided the guidelines and strategies toward minimizing the security risks in social media to collect parts of information and increase better practices to assist nations with tending to social media security changes adequately.

What Are Identity Theft and Identity Fraud? (DOJ)
Identity theft and identity fraud are terms used to refer to all types of crime in which someone wrongfully obtains and uses another person's personal data in some way that involves fraud or deception, typically for economic gain.
Identity Theft: What to Do if It Happens to You
This article covers the many steps to take if Identity Theft occurs.
Reducing Your Risk of Identity Theft
This article covers the ways in which others gain access to your personal information and how to protect yourself against Identity Theft.
Identity Theft: How It Happens, Its Impact on Victims, and Legislative Solutions: Testimony for U.S. Senate Judiciary Subcommittee on Technology, Terrorism, and Government Information
Written Testimony for U.S. Senate Judiciary Subcommittee on Technology, Terrorism, and Government Information, Senator Jon Kyl, Chairman. Testimony Provided by: Beth Givens, Director
Fighting Identity Theft with the Red Flags Rule: A How-To Guide for Business
The Red Flags Rule requires many businesses and organizations to implement a written identity theft prevention program designed to detect the “red flags” of identity theft in their day-to-day operations, take steps to prevent the crime, and mitigate its damage. The bottom line is that a program can help businesses spot suspicious patterns and prevent the costly consequences of identity theft.

Electronic Records Management Toolkit
This guide provides a practical set of resources that will assist members of the higher education community in addressing related issues of electronic records management (ERM), e-discovery, and data retention on their own campuses.
more...less...
Except where otherwise noted, this work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License (CC BY-NC-SA 4.0).
Records Retention and Disposition Toolkit
Retention scheduling is the process of determining the life of a record in each stage of the information life cycle (from creation through disposition). Scheduling takes into consideration not only the practical business life of records (satisfying administrative, fiscal, and research needs) but also federal, state and local regulatory requirements.
more...less...
Except where otherwise noted, this work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License (CC BY-NC-SA 4.0).
Introduction to Records Management: Types of Records
In this interactive object, learners read an overview of records management and then classify records as "vital," "important," "useful," or "nonessential" in a drag-and-drop exercise.
Business Records Management
In this interactive lesson, learners read the rules for filing business records and then test their knowledge in a series of exercises. Immediate feedback is provided.

Privacy and Security - Federal Trade Commission
This site provides information on the various Privacy Laws impacting businesses and individuals within the United States, such as COPPA, HIPAA, FERPA, GLBA, and more.
Health Insurance Portability and Accountability Act
The Health Insurance Portability and Accountability Act (HIPAA) is a federal law that provides baseline privacy and security standards for medical information. This article covers A Brief History of HIPAA, Who Must Comply, Information Covered by HIPAA, Information Not Covered by HIPAA,
Individuals’ Rights, and Enforcement
HIPAA Rule - U.S. Department of Health and Human Services
This site provides information and training resources pertaining to the HIPAA rule, violations, and reporting procedures.
Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. The U.S. Department of Education provides resources regarding this law.
Substance Abuse Confidentiality Regulations
Frequently Asked Questions (FAQs) and Fact Sheets regarding the Substance Abuse Confidentiality Regulations.
Complying with COPPA: Frequently Asked Questions
A guide for business and parents and small entity compliance.
How To Comply with the Privacy of Consumer Financial Information Rule of the Gramm-Leach-Bliley Act
In addition to reforming the financial services industry, the Act addressed concerns relating to consumer financial privacy.

Records Management: An Introduction to Filing Rules and Indexing (Screencast)
In this screencast, learners read an explanation of the file rules and indexing that have been developed by the Association of Records Managers and Administrators.
Records Management: Applying ARMA Rules to Business Filing
In this interactive object, learners apply their knowledge of the Association of Records Managers and Administrators (ARMA) filing rules by organizing and filing records alphabetically, numerically, and by subject.

Data Management
This is an informational site designed to help faculty and researchers manage, store, and share data they produce.
Business Records Management
In this interactive lesson, learners read the rules for filing business records and then test their knowledge in a series of exercises.
Records Management: An Introduction to Filing Rules and Indexing
In this screencast, learners read an explanation of the file rules and indexing that have been developed by the Association of Records Managers and Administrators.
Records Management: Applying ARMA Rules to Business Filing
In this interactive object, learners apply their knowledge of the Association of Records Managers and Administrators (ARMA) filing rules by organizing and filing records alphabetically, numerically, and by subject.
File Management
This game help with the concept of file management on your computer devices
File Management
A game to help students learn how to manage files.

Copyrighted Online Readings

How to Create an Effective Social Media Policy by Arlene S. Hirsch March, 2021
Businesses of all sizes are realizing the importance of creating and updating social media policies so that employees have clear guidelines about what is and isn't appropriate online behavior. This article covers the process that goes into creating an effective social media policy.
Social Media and the Workplace
This article covers statistics about employee usage of social media, both in and out of the workplace, and policies developed by businesses pertaining to social media.

"Significance of Keeping Documentation in Project Management" by Hannah Donato, 2022
This article provides examples of common types of project documentation and discusses the importance of keeping records.
"Project Documentation and Its Importance in 2022" by Eshna Verma, 2022
"The essential two functions of documentation substantiate it: to make sure that project requirements are fulfilled and to establish traceability concerning what has been done, who has done it, and when it has been done."
Records Management Explained - ARMA Infographic
Recent revelations about the unauthorized disposal of e-mail records at the Internal Revenue Service (IRS) and other federal agencies reveal a serious problem with records management policies, practices, and responsibilities within federal agencies. Managing information strategically is important. Many of these terms are not well known or are being misused. Let ARMA International help you understand their meanings.
How to Identify Record Copies
The idea of record and convenience copies is a fundamental concept in records management.

Complete Guide to Privacy Laws in the US by Andy Green, 2021
The US has several vertically-focused federal privacy laws, as well as a new generation of consumer-oriented privacy laws coming from the states.

The 12 Rules of Filing
Every business must develop and maintain an organized way to store written communication, such as reports, letters, memorandums, order forms, invoices, and other such information so that it is available for efficient retrieval or reference. This method of storing records is called filing. While there are a number of different methods for storing or filing information – alphabetic, subject, numeric, and geographic - the most common method is the alphabetic filing system.
more...less...
Licensing is not listed, so it is best to assume that this resource is copyrighted.
Introduction to Filing Systems
Introduces the different types of filing systems.
File Naming Conventions
File naming conventions help you stay organized and makes it easier to identify your files. By consistently organizing your files, you will be able to quickly find what you need.
Directory Structure
Researchers are advised to structure their folders (whether paper or electronic in form) to correspond to how the records were generated, to complement proposed or existing workflows.
System Evaluation
How to evaluate your selected filing system.
Guidelines for Alphabetical Arrangement of Letters and Sorting of Numerals and Other Symbols
This technical report provides rules for the alphabetical arrangement of headings in lists of all kinds, such as bibliographies, indexes, dictionaries, directories, inventories, etc. It also covers the sorting of Arabic or Roman numbers, and other symbols. It consists of seven rules that cover problems which may arise in alphanumeric arrangement of headings.

Related Textbooks

Project Management by Adrienne Watt
ISBN: 9781774200131
Publication Date: 2014
This book covers the basics of project management. This includes the process of initiation, planning, execution, control and close out that all projects share.
Project Management from Simple to Complex by the Saylor Foundation (Adapted by)
ISBN: 9781946135216
Publication Date: 2016-12-23
In a world that is becoming more virtual, more global, and more complex, the project manager's ability to function in this environment becomes critical to the success of the project. Project Management from Simple to Complex explores project management within this complex, virtual, and global environment.
Project Management Fundamentals by Shelly Morris
Publication Date: 2021-05-17
The primary purpose of this text is to provide an open source textbook that can be used in introductory project management courses. The objective is to develop a concise, widely applicable open source textbook that can be used in the for-profit and non-profit sectors. This text covers all aspects of the project management lifecycle.
Project Management: Navigating the Complexity with a Systematic Approach by Abdullah Oguz
ISBN: 9781936323999
Publication Date: 2022-10-10
This book covers the fundamentals of project management, and aims to guide undergraduate and graduate students to acquire the building blocks of project management. This book also includes Microsoft Project tutorials for project scope, schedule, resources, and cost, and monitoring and controlling.
Project Management Fundamentals by J Scott Christianson
ISBN: 9781680754926
Publication Date: 2016
Includes Project Management Fundamentals textbook and an accompanying student workbook.

Supplemental Course Materials & Interactive Resources

Lumen Courses
Course Materials

Module: Project Management Basics
Knowing a few basics about project management may be useful to you professionally, since you may be responsible for and/or involved in a series of team meetings that takes on the nature of a project. It’s also likely that you will participate in a project at some point in your professional career.

BUS402: Project Management
This course will walk you through the nuts and bolts of project management. From understanding the project life cycle to setting priorities and expectations to controlling expenses and reporting results, project management touches several resources within organizations. You will examine roles and environments and various techniques of planning, evaluation, and control. An overview of the tools used in contemporary project management will also be discussed throughout the course.
SI 655 - Management of Electronic Records
This course examines the ways in which new information technologies challenge organizations' capacities to define, identify, control, manage, and preserve electronic records. Students learn how different organizational, technological, regulatory, and cultural factors affect the strategies, practices, and tools that organizations can employ to manage electronic records. Problems of long-term preservation and continuing access to electronic records are analyzed and addressed. Addresses electronic records management issues in a wide variety of settings, including archives and manuscript repositories.

Business

Videos on Specific Topics

Social Media Policy

Records Management 101

Images & Videos

Project Management Full Course By Google

Project Management Full Course - SimpliLearn

Textbooks

Specific Topics

Copyrighted Online Readings

Related Textbooks

Supplemental Course Materials & Interactive Resources